Epik Networks Knowledge Base

Sending Email Notification of a Conference

After scheduling a conference, you can send an email notification to all of the participants.

To email the conference participants:

1. Click on the Conferencing tab.
2. On the Meet-Me page, find the conference you want to send out a notification for.
NOTE: The Meet-Me tab will only be present in your Web Portal if your system administrator has
configured your phone to allow you to schedule a Meet-Me Conference.
3. Click on the Email button next to the desired conference.
4. There are two ways to select email addresses of the people you want to invite to the conference:
a. To invite people from your Personal Directory (non-corporate participants):
• Make sure each participant’s email address is listed in your Personal Directory by
selecting the Directory tab > Personal.

• Go back to Conferencing > Meet-Me and click the Email button.
• On the Notify page, click the Add Emails button or the link Click here to Add Email Addresses.
• Select all of the people from your Personal Directory that you wish to send emails to.
• Click Send.
  b. To send an email to corporate participants: 
• If you haven’t already, on the Notify page, click the Send button.
• Use your mail tool’s address book to select the recipients of the conference notification.

5. Click Send in your mail tool to send the notification.